Purchasing

Purchasing Cards (“PCards”) offer an alternative to the Purchase Order procurement process and provide a convenient, efficient method of purchasing goods and services. Purchasing Cards are issued to approved individuals for school-related purposes in accordance with Board policy, the approved budget, and District administrative guidelines.

Please note: 

• Purchasing cards are reconciled monthly.
• The district tax exempt I.D. number is printed on the front of your purchasing card, be sure to indicate the purchase is tax exempt prior to purchase.
• Some stores require purchasers to have the sales tax exemption certificate in hand at the time of purchase. Please click the following link to download a copy of the Dexter Community Schools Michigan Sales and Use Tax Certificate of Exemption. Alternatively, here is a verification of tax exempt status letter. 

Here is the information you need to manage your purchasing card usage:

• BMO Spend Dynamics P-Card Login
• Purchasing Card Cardholder Guide
• Purchasing Card Cardholder Agreement
• Account Reconciliation Instructions
• Board Policy 6424-Purchasing Cards

School Specialty
Order at:
https://store.schoolspecialtyonline.net/OA_HTML/xxss
i_ibeCAcdLogin.jsp?a=b&minisite=10206&login=T
User Name: Assigned to each School
Password: Unique to each School
Ordering Assistance: (888) 388-3224
Contact: Jane Chronister, Account Manager
(517) 699-2006
jane.chronister@schoolspecialty.com

Using Purchasing Consortiums allows the District to obtain pricing on items that have already been competitively bid. We benefit from volume discounts and fulfill competitive bid requirements.

REMC (Regional Educational Media Center)

REMC sponsors bids in the following categories: School Supplies, Office Supplies, Equipment, Software, Computer and Networking, Paper. It is important to note that REMC only provides pricing information. Actual purchases are made directly with the corresponding vendor.
https://remcbids.org

RESA (Wayne Regional Educational Service Agency)

The WCSPC (RESA) sponsors bids in the following categories: Art Supplies, Classroom Supplies, Office Supplies, Copy & Fine Paper, First Aid Supplies, and Athletic Equipment & Supplies. The website gives you access to a downloadable file that contains all the order forms for each of the available vendors. These order forms can then be used to create the final purchase order.
http://www.resa.net/services/purchasing/wcspc/bidawards/20112012bidawards
User Name: wcspc3

US Communities Purchasing Consortium

U.S. Communities™ sponsors bids with: BSN Sports, Ikon/Ricoh, Fisher Scientific, HD Supply, Facilities Maintenance, Hertz Equipment Rental, Insight Public Sector, Knoll, Tech Depot, Zep Sales
https://www.psacommunities.org/gpa/us/login/login.asp?action=login
User ID: accountspayable@dexterschools.org

The District has a business membership with Sam’s Club and with Costco Warehouse.

Costco

Sam’s Club

For questions about Purchasing Cards, please contact:
Donna Wahr
(734) 424-4100 x1017
wahrd@dexterschools.org

Buildings have access to a number of printers and copiers to use for district printing.  Costs for a black & white copy range from 0.38 cents on a lower cost copier to 0.93 cents on a printer to 2.04 cents on a multi-function printer.  Color printing is very expensive, 10.38 to 12.62 cents per page.  To help individual staff members select the most cost effective printing options, we have developed Printer and Copier Information as a guideline for you to use.

The following information will assist you when your copier requires service or toner cartridges, and when purchasing copy paper.

Copier Service

All of our copiers are under a service contract with Ikon Office Solutions, Inc. This contract includes both maintenance and non-paper supplies (toners, staples, etc).

Request service or place a supply order by phone at (888) 456-6457 or online at www.myricoh.com. Be sure to have your copier ID number available, and if calling for service, note any error codes being displayed. The ID number can be found on the Ikon label located on the front of the copier.

Copy Paper  

Central Michigan Paper
Order by phone:
(800) 632-4910
fax: (616) 676-9859
 
*Note: Allow 3 to 5 days for delivery. Free shipping on orders over $100 to a single ship-to location.

Buildings have access to a number of printers and copiers to use for district printing.  Costs for a Black & White copy range from 0.38 cents on a lower cost copier to 0.93 cents on a printer to 2.04 cents on a multi-function printer.  Color printing is very expensive, 10.38 to 12.62 cents per page.  To help individual staff members select the most cost-effective printing options, we have developed Printer and Copier Information as a guideline for you to use. The following information will assist you when your printer requires service or toner cartridges need to be ordered.

Printer Service

For service on your printer, contact the Technology Help desk on the Dexter Schools Web Apps Launch Page.

Replacing Printer Toner

Replace your printer toner with genuine HP toner cartridges.  DO NOT use remanufactured toner cartridges. Our warranties may be voided if we use remanufactured cartridges.

Order Toner Cartridges:

Note:  When you replace your toner cartridge, please print a supply status and supply usage page and include it with your purchasing card receipt for the new cartridge.  We monitor cartridge yields.