
Communications
Our communications team handles media inquiries, press releases, information distribution, and other tasks that involve sharing resources and information with district families and the community. This page is designed to help staff, coaches, and booster groups publicize their events and efforts. Please see the categories below for help with specific concerns.
- DCSD App
- SCHOOL EMAILS
- SUBSCRIBING TO CALENDAR AND NEWS ALERTS
- SOCIAL MEDIA
- COMMUNITY MAILINGS/FLYER DISTRIBUTION
- FOIA REQUESTS
- DISTRICT LOGOS AND STYLE GUIDE
- PRESS RELEASES
- MEDIA IMAGES OPT-OUT/OPT-IN
- CREEKSIDE ELECTRONIC SIGN
DCSD App
October 2023: We have updated and streamlined our mobile app!
The Dexter Schools Mobile App (Search "Dexter CSD" in Google Play or the App Store) is a great way to stay informed about goings-on at school:
- Receive notifications regarding weather-related school closures, scheduled days off, and other urgent news;
- Access the following functions: deposit lunch money, pay athletics fees, pay yearbook and other school fees through Eleyo;
- Search the Dexter Schools phone and email directory quickly;
- Quickly view lunch menus, bus routes, etc.
In addition to district news, you can subscribe to updates from individual buildings. Go to Events, then click the word FILTER in the right top corner of the screen to select the news you want to be notified about. All your news updates are in one place.
This app is available for anyone who wants to follow Dexter goings-on! Student information is only accessible by parents. Find the DCSD Blackboard app in the App Store or on Google Play.
SCHOOL EMAILS
Frequently Asked Questions about School Emails
Where do I sign up for emails?
-
You no longer need to sign up for class, grade, building, or district emails. These are automatically assigned each fall. If you aren't receiving emails that you should be, contact your school office to make sure your information in the system is correct and you haven't accidentally blocked us.
Why am I not getting emails? My email is correct when I look at PowerSchool.
-
The email you used to create your PowerSchool parent account might not be the same one you gave us when you registered your student. Contact your building secretary to update your email and to ensure you didn't accidentally block us.
Can I block some messages from Blackboard but not all?
-
We can remove you from custom groups (for example, drama) but classes, grades, buildings, and district news are automatically sent to all families. If you use the unsubscribe button on any Blackboard email, it removes you from all district emails. We can undo this if you reconsider, just contact your school office.
-
Texts are all or nothing. Please put our text ID - 606-80 in your phone as a contact with the name "Dexter Schools" so you will not mistake our messages for spam. We try to use this method judiciously - for urgent messages like building closures or bus delays.
-
Automated phone calls are also all or nothing. If you unsubscribe from automated District phone messages, we will override that preference only in the event of an emergency, e.g., a snow day closure or a building issue.
Emails are too long/too short/not frequent enough/too frequent...
-
We want to communicate well. If you have feedback about the type and quantity of info you receive from us, we would love to hear it. Please send us a message directly or use Talk to Us, which can be accessed by clicking on the speech bubble at the top right corner of every web page.
SUBSCRIBING TO CALENDAR AND NEWS ALERTS
Stay in the loop!
One of the helpful features of our website is the ability to subscribe to News updates and Calendar alerts. To do so, click on the alerts button at the top of any Calendar or News page. The first time you do this, you will be prompted to create an account. The pop-up window will walk you through the steps. To change your subscription preferences at any time, click on the alerts button and a pop-up window will prompt you to log in and manage your subscriptions.
If you don't want to receive updates for every event on a calendar, but would like to follow single events, click on the alert button next to the calendar item. You will be notified of the event itself in the window you choose (for example, 18 hours before an event) and you will also be notified of any event edits or additions.
SOCIAL MEDIA
Dexter Community Schools maintains several social media pages for engagement purposes. The DCS website and app remain the only authoritative sources for official information.
DCS Affiliated Social Media
Dexter Community Schools is committed to responsible communication with the public through a variety of social media platforms. Only the following constitute approved social media accounts of Dexter Community Schools:
- Dexter Community Schools on Instagram
- Dexter Community Schools on Twitter
- Dexter Community Schools on YouTube
- Dread Strong on Facebook
- Dexter Community Education on Facebook
- Dexter Food and Nutrition on Facebook
- Dexter Food and Nutrition on Instagram
- Wylie Elementary on Facebook
- Creekside Intermediate on Facebook
- Dexter High School on Instagram
All others that purport to be affiliated or associated with Dexter Community Schools are not official sites or accounts of the school district. For the most accurate and up-to-date information about Dexter Community Schools, please rely on our website: dexterschools.org. For questions, comments, and concerns, please use the Talk to Us button.
Dread Strong is an unofficial DCS bulletin board to share good news of interest to current families and alumni. To submit items for posting on the Dread Strong Facebook page, please send them to Dread Strong via private Facebook message or post them directly on the page. The page managers will contact you if they need further info. Keep in mind that this is not a forum that is monitored for questions.
COMMUNITY MAILINGS/FLYER DISTRIBUTION
Twice a month, as a service to district families, the district sends an email including flyers from local non-profit organizations. This email goes to all currently enrolled families.
Guidelines
- Information must be from local non-profit community groups. Information from a private business or a private individual will not be distributed. The "local" designation refers to organized non-profit Dexter-based youth groups with at least 90% Dexter students, confined to children under the age of 19 and whose membership is open in regards to race, color, or creed. Non-profit" refers to official tax status.
- We will include one qualifying one-page flyer per organization per mailing. If you have several events you'd like to publicize, please put them on a single one-page flyer.
- Contact information must be contained in each announcement.
- Events need to be of interest to local families; flyers for classes or programs cannot compete with classes or programs offered by Dexter Community Schools. No flyers/events can conflict with Dexter Community Schools Board Policies.
-
The following statement will need to appear on all materials that will be distributed or displayed in at least 9 pt. font (for visual accessibility): "The Board of Education recognizes that there are times when non-profit community organizations offer programs or services that might benefit Dexter students and/or their families. The Board further recognizes that when it opens the forum for distribution/display of materials from outside groups, Federal law guarantees all non-profit groups be given the same rights. The attached information is brought to you as a service of Dexter Community Schools. This service does not imply endorsement of its contents by the administration of the school, the Superintendent or the Board."
Distribution
- Any flyers or information to be distributed by Dexter Community Schools staff must first be approved by the Communications Director.
- Informational flyers will be compiled by the communications office for distribution on or about the 15th and 30th days of each month. To ensure inclusion, groups must submit their materials for approval by the 10th and the 25th days of each month.
- The district will distribute the compiled information through electronic means to parents.
- We do not distribute or post hard copies of community flyers.
Submitting Events for Distribution
- Flyers should be "print ready" -- formatted to be legible, complete, and legible.
- The event itself should be the primary focus of the flyer.
- Acceptable formats: PDF files, Microsoft Word, Microsoft Excel, Microsoft Publisher, JPG
- The board disclaimer (see above) must be on every flyer.
- File size should not exceed 1 MB
- Email flyers to Hope Vestergaard no later than the 10th or 25th days of the month for the mailings on the 15th and last day of each month.
If you have any questions after reading THESE GUIDELINES, feel free to contact our office for clarification. 734-424-4100 ext. 4102
FOIA REQUESTS
For Freedom of Information Act requests, please mail or email your request to the DCS FOIA Coordinator.
Dexter Community Schools
FOIA Coordinator
2704 Baker Road
Dexter, MI 48130
FOIA Coordinator
2704 Baker Road
Dexter, MI 48130
734-424-4100 ext 1002
We will confirm receipt of your request and notify you when to expect requested materials.
-
Here is a printable summary of the DCS FOIA Guidelines and Procedures. (includes an explanation of fees)
Please review board policy 3501 regarding public information.
DCS FOIA Guidelines
DCS FOIA Guidelines and Sample Request Letter
DEXTER COMMUNITY SCHOOLS
Michigan Freedom of Information Act Procedures and Guidelines
The Michigan Freedom of Information Act (FOIA), MCL 15.231-15.246, provides for public access to certain public records, permits the charging of prescribed fees and deposits, and provides remedies and penalties for non-compliance. A person has a right to inspect, copy, or receive copies of certain requested public records. Some public records are permitted or required not to be disclosed. The District is a public body that must comply with the FOIA. The District has established the following Procedures and Guidelines to comply with state law. For purposes of these Procedures and Guidelines, terms have the same meaning as defined in the FOIA. A complete copy of the FOIA is available on the Michigan Legislature’s website at www.legislature.mi.gov.
These Procedures and Guidelines (which include a Public Summary and an Itemized Fee Form) are available on the District’s website at: dexterschools.org/communications. This link or a physical copy of these Procedures and Guidelines will be included in each of the District’s FOIA responses. Paper copies of these Procedures and Guidelines are available upon request by a visitor at the District’s Central Office, located at 2704 Baker Road., Dexter, MI 48130.
I. WRITTEN PUBLIC SUMMARY
A. How to Submit Written Requests
A written request to inspect, copy, or review a public record should be submitted to the District’s FOIA Coordinator:
- FOIA requests can be sent via U.S. Mail to:
- FOIA requests sent via email should be sent to: info@dexterschools.org.
- FOIA requests sent via fax should be faxed to: 734-424-4112.
A request must describe the public record in sufficient detail to enable the District to find the requested record. A sample Request Form is appended to these Procedures and Guidelines as Attachment A.
A request must include the requestor’s (1) complete name (e.g., first and last), (2) mailing address, and (3) either phone number or email address. A valid mailing address must be written in compliance with United States Postal Service addressing standards. A request made by an organization, business, or other entity must include the above-listed contact information of an agent or representative. A person who qualifies as indigent under FOIA is not required to provide contact information.
A person may subscribe to future issuances of public records created, issued, or disseminated by the District on a regular basis, such as notices of school board meetings. A subscription is valid for up to 6 months and may be renewed by the subscriber. In lieu of paper copies, the requestor may stipulate that the District provide non-exempt public records on non-paper physical media, electronically mailed, or otherwise electronically provided. The District is not required to produce non-exempt public records on non-paper physical media if the District lacks the technological capability necessary to provide the requested records on the particular non-paper physical media stipulated in the particular instance. The District is not required to use non-paper physical media provided by the requestor and, to safeguard the District’s information technology infrastructure, shall not do so.
A person may request a certified copy of a public record.
B. Explanation of Written Responses
The District will respond to a written request under the FOIA within 5 business days (excluding weekends and legal holidays) after the District receives the written request, unless otherwise agreed to in writing by the requestor. The FOIA defines the date of receipt by the District differently depending upon how the request was delivered to the District (e.g., hand-delivery, regular mail, e-mail, facsimile).
The District will respond to a request by doing one of the following: (a) granting the request; (b) issuing a written notice denying the request; (c) granting the request in part and issuing a written notice denying the request in part; or (d) issuing a notice extending for not more than 10 business days the period during which the District will respond to the request. The District shall not issue more than 1 notice of extension for a particular request.
If a requestor asks for information that is available on the District’s website, the District will notify the requestor in its response where the records may be found on its website. Paper copies of public records available on the District’s website will be made available upon request, but a fee may be charged as explained in Section II and on the detailed fee itemization form.
The District will provide reasonable facilities for a requestor to inspect non-exempt public records. The facilities will be available during the District’s normal business hours. The FOIA Coordinator will establish rules regulating the manner in which records may be inspected to protect the District’s records from loss, alteration, mutilation, or destruction, or to prevent undue interference with the District’s normal operations.
If a request is denied in whole or in part, the District will include in the written notice of denial an explanation of the basis for the denial and, if applicable, a certificate that the public record does not exist under the name given by the requestor or by another name reasonably known to the District. A sample Certificate of Non-Existence of Public Record is appended as Attachment B. If a public record or information is separated and exempt from disclosure (redacted), the District will describe generally the material exempted unless that description would reveal the contents of the exempt information and thus defeat the purpose of the exemption.
C. Deposit Requirements
Where the District estimates that the fee authorized under the FOIA and these FOIA Procedures and Guidelines for responding to a request will exceed Fifty Dollars ($50.00), the District may require a good-faith deposit from the requestor before providing the requested records. A good-faith deposit shall not exceed one-half (ó) of the total estimated fee and shall include a detailed itemization of estimated fee amounts. The FOIA Coordinator will provide the requestor with a detailed itemization of the allowable fees estimated to be incurred by the District to process the request, along with a notice that the requestor must pay the deposit within 48 calendar days after the date of the notice. The District will include with its request for good-faith deposit a best efforts estimate of the time frame within which the District will provide the requested public records. The timeframe estimate is not binding on the District but will be made in good faith and the District will strive to be reasonably accurate.
If a requestor previously requested public records from the District, and if the District made the requested public records available on a timely basis but was not paid in full the total estimated fee for that previous request, the District may, to the extent permitted by the FOIA, require a deposit of up to 100% of the estimated fee for the subsequent request(s).
If the requestor fails to pay the good-faith deposit within 48 calendar days after the date of the deposit notice, and if the requestor has not appealed the deposit amount, the request will be considered abandoned and the District will no longer be required to fulfill the request.
D. Fee Calculations
The FOIA permits the District to charge six fee components: (a) labor costs of searching for, locating, and examining public records; (b) labor costs of separating or deleting (redacting) exempt information from non-exempt information; (c) labor costs to duplicate or publish requested public records; (d) actual costs of paper copies (not to exceed 10 cents per sheet for standard 8-1/2 by 11 or 8-1/2 by 14 sheets of paper); (e) actual costs of non-paper physical media (e.g., flash drive, CD) if requested and if the District has the technological capability to comply; and (f) actual costs of postal delivery. For more detailed information about the District’s fee calculations, including fee reductions for untimely responses, see Section II.D of the Procedures and Guidelines and Attachment C, Detailed Itemization of Fee Amounts Form. The FOIA Coordinator will require that payment be made in full for the allowable fees before the requested records are made available.
- Fee Waivers. A search for a public record may be conducted or copies of public records may be furnished without charge or at a reduced charge if the District determines that a waiver or reduction of the fee is in the public interest because searching for or furnishing copies of the public records can be considered as primarily benefiting the general public.
- Discounts. Under the following circumstances, a public record search shall be made by the District and a copy of a non-exempt public record shall be furnished without charge for the first $20.00 of the fee:
a. If an individual who is entitled to information under the FOIA:
- submits an affidavit stating that the individual is receiving specific public assistance or is unable to pay the fee because of indigence and stating that the individual is not making the request in conjunction with outside parties in exchange for payment or other remuneration; and
- that individual has not previously received discounted copies of public records from the District twice during the same calendar year.
b. If a nonprofit corporation formally designated by the State of Michigan to carry out activities under subtitle C of the Developmental Disabilities Assistance and Bill of Rights Act of 2000, Public Law 106-402, and the Protection and Advocacy for Individuals with Mental Illness Act, Public Law 99-319, or their successors, submits a request that meets all of the following requirements:
- Is made directly on behalf of the organization or its clients;
- Is made for a reason wholly consistent with the mission and provisions of those laws under section 931 of the Mental Health Code, 1974 PA 258, MCL 330.1931; and
- Is accompanied by documentation of its designation by the state, if requested by the District.
E. Avenues for Challenge and Appeal
- Challenge to Record Denial. If the District fails to respond to a FOIA request or makes a final determination to deny all or a portion of a request, the requesting person may submit an appeal to the District’s Board of Education or may commence an action in the circuit court for the county in which the public record or one of District’s offices is located. See Section II.E of these FOIA Procedures and Guidelines for a more detailed explanation of the procedures and timelines for appealing a record denial.
- Challenge to Fee. If the District requires a fee that requestor believes exceeds the amount permitted under the FOIA or the District’s publicly available procedures and guidelines, the requesting person may commence an action in the circuit court for the county in which the public record or one of District’s offices is located. See Section II.E of these FOIA Procedures and Guidelines for a more detailed explanation of the procedures and timelines for a fee appeal.
II. PROCEDURES & GUIDELINES
A. Requests
- All “persons,” except those persons incarcerated in state or local correctional facilities, are entitled to submit a FOIA request to the District. A “person” is defined for purposes of the FOIA to mean “an individual, corporation, limited liability company, partnership, firm, organization, association, governmental entity, or other legal entity.”
- A FOIA request is a written request to inspect, copy, or receive copies of a public record. A request must describe the public record in sufficient detail to enable the District to find the requested record. The District suggests that requestors use the sample Request Form appended as Attachment A.
- FOIA requests must be in writing. If, however, a person makes an oral request for information that is available on the District’s website, and if the employee to whom the request is directed knows that the information is available on the District’s website, that employee must inform the requesting person that the information is available on the District’s website.
- The District’s FOIA Coordinator is responsible to process requests to inspect, copy, or receive copies of public records. FOIA requests should be sent to the District’s FOIA Coordinator.
-
FOIA requests can be sent via U.S. Mail to:
FOIA Coordinator
2704 Baker Rd., Dexter MI 48130
- FOIA requests sent via email should be sent to: info@dexterschools.org
- FOIA requests sent via fax should be faxed to: 734-424-4112.
If an employee of the District receives a written request to inspect, copy, or receive copies of a public record, the employee should promptly forward the request to the District’s FOIACoordinator. A requestor is not required to use the District’s sample Request Form, or to include the word “FOIA” in the request. Therefore, all written requests to inspect, copy, or receive copies of records should be promptly forwarded to the FOIA Coordinator for review.
- The FOIA Coordinator shall keep a copy of all written requests for public records received by the District on file for a period of at least one year.
- A person may subscribe to future issuances of public records created, issued or disseminated on a regular basis, such as notices or agendas of school board meetings. In all other respects, if the requested public record does not exist as of the date requested, the District has no obligation under the FOIA to create the requested record or to provide a copy if created at a later date. A subscription is valid for up to 6 months and may be renewed by the subscriber.
- The FOIA Coordinator shall, upon written request, furnish a certified copy of a public record to the requestor.
B. Responses
- Unless otherwise agreed to in writing by the person making the request, the District must respond to a written request under the FOIA within 5 business days (excluding weekends and legal holidays) after the District receives the request by doing one of the following:
a. Granting the request;
b. Sending written notice denying the request;
c. Granting the request in part and issuing a written notice denying the request in part; or
d. Issuing a notice extending for not more than 10 business days the period during which the District will respond to the request. The District shall not issue more than 1 notice of extension for a particular request.
- If a request is denied in whole or in part, the District must include in the written notice of denial an explanation of the basis for the denial and, if applicable, a certificate that the public record does not exist under the name given by the requestor or by another name reasonably known to the District. A sample Certificate of Non-Existence of Public Record is appended as Attachment B.
a. Exemptions to disclosure are set forth in Section 13 of the FOIA, MCL 15.243, which is available on the Michigan Legislature’s website www.legislature.mi.gov.
b. If a public record or information is separated and exempt from disclosure (redacted), the District will describe generally the material exempted unless that description would reveal the contents of the exempt information and thus defeat the purpose of the exemption.
- The trigger date for responding to a FOIA request depends upon the manner in which therequest was delivered. A request sent by mail or delivered by hand is received for purposes of the FOIA on the day it arrives at the District. A request sent by e-mail, fax, or other electronic means is received for purposes of the FOIA 1 business day after the date on which it was electronically transmitted. If a request is sent by email and is diverted to the District spam or junk mail folder, the request is not received until 1 day after the date it is discovered in the spam or junk mail folder.
The FOIA Coordinator shall include in the District’s records both the time that a written request was delivered to its spam or junk-mail folder and the time that the District first became aware of that request. The District shall review the FOIA Coordinator’s spam or junk mail folder at least once every 30 days.
- If a request is fully granted, the District will provide copies of, or an opportunity to inspect, all the public records that were requested, upon payment of the appropriate fee (if any). No pages will be left out, and nothing will be redacted.
- The District will provide reasonable facilities for a requestor to inspect non-exempt public records. The facilities will be available during the District’s normal business hours. The FOIA Coordinator will establish rules regulating the manner in which records may be inspected to protect the District’s records from loss, alteration, mutilation, or destruction, or to prevent undue interference with the District’s normal operations.
- The FOIA identifies numerous specific exemptions to disclosure. If a request includes information that is exempt from disclosure, the District will provide a written response and list the reason(s) why the record(s) or portions of records will not be disclosed. The District will include a link to, or a copy of, these Written Procedures and Guidelines (including the Public Summary and Attachments) with each denial.
- If a request is partially denied, it means that some records or parts of records will be disclosed, but some records or parts of records will not be disclosed. The District will provide copies of, or an opportunity to inspect, the non-exempt records, but exempt information (which may consist of entire documents, pages, or information on a page) may be withheld or redacted. The District will include in the written notice of denial-in-part an explanation of the basis for the denial-in-part and, if applicable, a certificate that one or more of the public records does not exist under the name given by the requestor or by another name reasonably known to the District. The District willinclude a link to, or copy of, these Written Procedures and Guidelines (including the Public Summary and Attachments) with each denial.
- Failure of the District to respond to a FOIA request within the prescribed timelines constitutes denial of the request. The fee that the District is permitted to charge will be reduced by 5% per day, up to a 50% reduction, if the failure to timely respond was willful or intentional, or if the request included language described in the FOIA as readily conveying a FOIA request. (See Section II. D, Fees).
- The FOIA does not require the District to create any records, or to make compilations, summaries, or reports of existing records. If a request seeks records that do not exist, the District will certify that no records responsive to the request exist under the name or description provided in the request or another name known to the District. (See sample Certificate of Non-Existence of Public Record appended as Attachment B).
- If a request asks for information that is available on the District’s website, the District will notify the requestor in its response where the records may be found. If a requestor seeks paper copies of information available on the website, the District may charge the fees noted below and on the detailed fee itemization form, except that there will be no charge for separating exempt from nonexempt material.
- In lieu of paper copies, the requestor may stipulate that the District provide non-exempt public records on non-paper physical media, by electronic mail, or other electronic means. The District is not required to produce non-exempt public records on non-paper physical media if the District lacks the technological capability necessary to provide the requested records on the particular non-paper physical media stipulated in the particular instance. The District is not required to use non-paper physical media provided by the requestor and, to safeguard the District’s information technology infrastructure, shall not do so.
C. Deposit Requirements
- Where the District estimates that the fee authorized under the FOIA and these FOIAProcedures and Guidelines for responding to a request will exceed Fifty Dollars ($50.00), theDistrict may require a good-faith deposit from the requestor before providing the requested records. A good-faith deposit shall not exceed one-half (ó) of the total estimated fee and shall include a detailed itemization of estimated fee amounts. The FOIA Coordinator shall provide the requestor with a detailed itemization of allowable fees estimated to be incurred by the District to process the request. The District shall include with its request for good-faith deposit a best efforts estimate of the time frame within which the District will provide the requested public records. The timeframe estimate is not binding on the District, but the estimate will be made in good faith and the District will strive to be reasonably accurate.
- If a requestor previously requested public records from the District, and if the District made the requested public records available on a timely basis but was not paid in full the total estimated fee for that previous request, the District may, to the extent permitted by the FOIA, require a deposit of up to 100% of the estimated fee for the subsequent request(s).
D. Fees
- A fee shall not be charged for the cost to search, examine, review, and delete/separate/redact exempt from non-exempt information unless failure to charge a fee would result in unreasonably high costs to the District. In determining whether such costs are “unreasonably high,” the District will consider, on a case-by-case basis, the estimated costs given the volume and complexity of the request relative to the usual or typical costs incurred by the District in responding to FOIA requests.
- Fees are calculated using the detailed fee itemization form appended to these Guidelines and Procedures as Attachment C. The District charges the following fees:
a. Labor costs incurred for searching for, locating, and examining public records. Labor costs are calculated in 15-minute increments (rounded down) and will not exceed the hourly rate of the lowest-paid employee capable of searching for, locating, and examining the public records. No overtime will be charged unless requested by the requestor, approved by the District, and included on the fee itemization form. The hourly rate of the lowest-paid employee capable of searching for, locating, and examining particular records may vary depending upon the nature of the records sought and the corresponding qualifications or authorizations required to search for, locate, or examine the requested record. All charges will be noted on the fee itemization form.
b. Labor costs for separating and deleting exempt information from non-exempt information. Labor costs are calculated in 15-minute increments (rounded down) and will not exceed the hourly rate of the lowest-paid employee capable of separating and deleting material that is exempt from disclosure from information that is non-exempt from disclosure. No overtime will be charged unless requested by the requestor, approved by the District, and included on the fee itemization form. The hourly rate of the lowest-paid employee capable of separating and deleting exempt information from non-exempt information may vary depending upon the nature of the records sought and the corresponding qualifications or authorizations required to separate and redact exempt information from non-exempt information. If the District FOIA Coordinator determines on a case-by-case basis that no employee of the District is capable of separating and deleting exempt from nonexempt material, the District may engage a contracted services provider and charge labor costs. Such labor costs shall be calculated in 15-minute increments (rounded down) and the hourly rate shall not exceed 6 times the state minimum wage. All charges will be noted on the fee itemization form.
c. Costs for non-paper physical media. A requestor may stipulate that records be produced on nonpaper physical media (e.g., on a flash drive or CD). If the District has the technological capabilities to comply with the request for production on non-paper physical media, the District may charge the actual and most reasonably economical cost of the requested non-paper physical media and the cost of non-paper physical media shall be included on the fee itemization form.
d. Actual cost of duplication for paper records. The District will charge the actual cost of duplication (not to exceed 10 cents per sheet) for 8-1/2 by 11-inch sheets of paper or 8-1/2 by 14-inch sheets of paper. The actual cost of duplication will be charged for non-standard-sized sheets of paper and may exceed 10 cents per sheet. The District shall utilize the most economical means available for making copies of public records, including using double-sided printing, if cost saving and available.
e. Actual labor costs for duplication or publication. The District’s charges for duplication or publication will not exceed the hourly rate of the lowest-paid employee capable of duplicating or publishing the records. The hourly rate of the lowest-paid employee capable of duplicating or publishing records may vary depending on the nature of the records sought. Duplication or publication fees are calculated in fifteen minute increments (rounded down). All charges will be noted on the fee itemization form.
f. Postal delivery charges. The District may charge the costs of the least expensive form of postal delivery. If a requestor asks for expedited mailing, and if the District agrees to provide expedited mailing, the actual costs of the expedited mailing may be charged and must be included on the fee itemization form.
g. Fringe benefits. The District may add to the labor charges described above the actual cost of the public employee’s fringe benefits, up to 50% of the labor costs. Fringe benefits must be noted on the fee itemization form.
h. Overtime wages. No overtime will be charged unless requested by the requestor, approved bythe District, and included on the fee itemization form.
- Each of the fee components described above must be specifically listed on the fee itemization form. A completed copy of the fee itemization form will be included with the response to the request. A copy of the fee itemization form is appended to these Written Procedures and Guidelines as Attachment C.
-
Fee Reductions. If the FOIA Coordinator does not respond to a written request within the timeframes required by the FOIA, the District will reduce the charges for labor costs otherwise permitted under the FOIA and these Procedure and Guidelines by 5% for each day the District exceeds the time permitted for a response to the request, up to a maximum 50% reduction, if either of the following applies:
- The late response was willful and intentional.
- The written request included language that conveyed a request for information within the first 250 words of the body of a letter, facsimile, electronic mail, or electronic mail attachment, or specifically included the words, characters, or abbreviations for “freedom of information,” “information,” “FOIA,” “copy,” or a recognizable misspelling of such, or appropriate legal code reference for this act, on the front of an envelope, or in the subject line of an electronic mail, letter, or facsimile cover page. If a fee reduction is required, the District will fully note the fee reduction on the detailed itemization of fees (Attachment C).
- Payment. The FOIA Coordinator will require that payment be made in full for the allowable fees before the requested records are made available.
- Fee Waivers. A search for a public record may be conducted, or copies of public records may be furnished, without charge or at a reduced charge if the District determines, in its discretion, that a waiver or reduction of the fee is in the public interest because searching for or furnishing copies of the public records can be considered as primarily benefiting the general public.
- Discounts. Under the following circumstances, a public record search shall be made by the District and a copy of a non-exempt public record shall be furnished without charge for the first $20.00 of the fee:
a. If an individual who is entitled to information under the FOIA:
- submits an affidavit stating that the individual is receiving specific public assistance or is unable to pay the fee because of indigence and stating that the individual is not making the request in conjunction with outside parties in exchange for payment or other remuneration; and
- that individual has not previously received discounted copies of public records from the District twice during the same calendar year.
b. If a nonprofit corporation formally designated by the State of Michigan to carry out activities under subtitle C of the Developmental Disabilities Assistance and Bill of Rights Act of 2000, Public Law 106-402, and the Protection and Advocacy for Individuals with Mental Illness Act, Public Law 99-319, or their successors, submits a request that meets all of the following requirements:
- Is made directly on behalf of the organization or its clients;
- Is made for a reason wholly consistent with the mission and provisions of those laws under section 931 of the Mental Health Code, 1974 PA 258, MCL 330.1931; and
- Is accompanied by documentation of its designation by the state, if requested by the District.
E. Appeals
A requestor may appeal any denial of records or any fee charged for public records.
- Challenge to Record Denial. If the District denies a request for records, the requestor may either:
- Appeal to the District’s Board of Education; or
- Commence an action in the circuit court Washtenaw county within 180 days of the denial.
a. If the requestor appeals to the Board of Education, the appeal must specifically state the word “appeal” and state the reason(s) that the denial should be reversed. The following rules apply to record denial appeals to the board of education:
i. An appeal is not “received” until the first regularly scheduled board meeting after the appeal is submitted.
ii. Within 10 business days after receiving the appeal, the Board of Education will do one of the following:
A. Reverse the denial;
B. Issue written notice upholding the denial;
C. Reverse the denial in part and issue written notice upholding the denial, in part; or
D. Issue written notice extending the time for response by not more than 10 business days.
iii. If the Board of Education fails to respond in a timely manner to the written appeal, or upholds all or a portion of the disclosure denial that is the subject of the written appeal, the requestor may seek judicial review by commencing a civil action in circuit court.
b. A requestor is not required to submit an appeal to the Board of Education before commencing a civil action in circuit court to challenge a disclosure denial. If a circuit court determines that the requested record is not exempt from disclosure, the court will order the District to cease withholding or to produce all or a portion of the public record determined to have been wrongfully withheld. If the court determines that a disclosure denial was arbitrary and capricious, willful and intentional, or made in bad faith, the court will order that the District pay a civil fine to the state and punitive damages to the requestor. If a person asserting the right to inspect, copy, or receive a copy of all or a portion of a public record prevails in an action commenced in the circuit court, the court shall also require that the District pay the requestor’s reasonable attorneys’ fees, costs, and disbursements. If the requestor or the District prevails in part, the court may, in its discretion, award the District all or an appropriate portion of reasonable attorneys’ fees, costs, and disbursements.
- Challenge to Fee. If the District requires a fee (defined to include a deposit) that requestor believes exceeds the amount permitted under the FOIA or these publicly available Procedures and Guidelines, the requesting person may, within 45 days after receiving notice of the required fee, commence an action in the circuit court for the county in which the public record or one of District’s offices is located.
a. If a court determines that the fee exceeds the amount permitted under the FOIA or these Procedures and Guidelines, the court will reduce the fee to the permissible amount (if any).
b. If the requesting person prevails in an action commenced under this section by receiving a reduction of 50% or more of the total fee, the court may, in its discretion, award all or an appropriate portion of reasonable attorneys’ fees, costs, and disbursements.
c. If the court determines that the District arbitrarily and capriciously violated FOIA by charging an excessive fee, or acted in bad faith, the court will order that the District pay a civil fine to the state and punitive damages to the requestor.
F. Questions
Any questions about these Written Procedures and Guidelines should be directed to the District’s FOIA Coordinator.
G. Attachments
- FOIA
- records request
DISTRICT LOGOS AND STYLE GUIDE
The Dexter Community Schools logo is available for use by our school groups and school-sponsored clubs upon request. We occasionally grant permission for one-time personal use based on the terms outlined on the logo use request form.
Because our logo implies district endorsement. It is important that our logo is used appropriately to represent our schools and in a manner consistent with our mission: educating and developing preschool through grade 12 students.
All materials created using the Dexter Community Schools logo(s) must be consistent with the school district’s brand using the logo in its original proportions. In no circumstance is it to be used in association with any event or activity that conflicts with any DCS policies, nor may it be used in a manner that is disparaging to individuals and/or to the District.
Please review the DCS Logo Guidelines prior to permitted use. Updated November 2023.
- For athletic department requests, please contact Mike Bavineau.
- For all other school requests, please contact Hope Vestergaard.
- For personal use requests, please complete the logo use request form and return to Hope Vestergaard.
PRESS RELEASES
We love to highlight Dexter student accomplishments!
If your school program, athletic team, or school-sponsored group has an event or accomplishment of interest to local media, we would be happy to consider putting out an official district press release. Please review the guidelines for submitting this material to us:
- Some groups submit written press releases, others share the details with us and we write them. We reserve the right to edit submissions for clarity and brevity.
- All press releases must include contact information for the person who knows the most about the event.
- In no case should the district's letterhead or logo be used on a press release that does not originate from a school office, or which has not been submitted to the communications office for review.
Photo Considerations
When we send out event/achievement press releases, our media contacts often inquire if there are photos available to include. For efficiency's sake, you can save time by submitting good quality photos with your press release. Please note:
- Photos should be good quality: in focus with good exposure and interesting content.
- Please submit names of those pictured in this format: [photo name} Left to Right: Name, Name, Name. Include titles of group leaders if appropriate.
- By submitting photos with a press release, you are assuring the district that you have obtained parental permission of any minors pictured.
- Please indicate the name of the photographer. If the photographer does not wish to be identified, indicate that by saying, "Photo courtesy of [Group Name]."
MEDIA IMAGES OPT-OUT/OPT-IN
DCS Staff often photograph or film students during school activities for educational purposes. DCS may use these photographs or film in materials used in educational presentations or promotional materials for the district. Parents may opt out of (or permit) some or all of these uses at student registration when they complete the Student Network and Internet Acceptable Use and Safety Agreement. At other times of the year, parents may amend their preferences by completing the Media Images Opt-In, Opt-Out Form and returning it to each child's school office.
CREEKSIDE ELECTRONIC SIGN
The district's electronic sign in front of Creekside school is reserved to highlight and/or publicize school events and student achievements. Content is generally drawn from the weekly district events list. If you are a member of a school program that has an event you want to be considered for display on the electronic sign, please contact Hope Vestergaard no later than one week prior to the event date, preferably two weeks.
Please note that inclusion of events depends on space and the number of people affected. For example, music night for three classes might not be included, but a whole-grade or whole building event would.
CONTACT US
Director of Communications
Hope Vestergaard ext. 1002
Communications Coordinator
Melanie McIntyre ext. 1341

Office INFORMATION
2704 Baker Road
Dexter, MI 48130
Dexter, MI 48130
HOURS
- M-F 8:00am - 4:00pm
- (734) 424-4100
(734) 424-424-4112 fax






