Board Meetings

Public Participation

1. Complete a green public comment form  and hand it to the Board President at the beginning of the meeting. 
2. During the first public commentary period, individual speakers will be allowed a maximum of five minutes or less if there are many people who wish to speak. The total time allotted for the first public commentary is approximately thirty minutes. In the event that a large number of individuals wish to speak, the commentary period may be extended to allow everyone an opportunity to comment.
3. The speaker should begin their remarks by stating their name, district of residence, and organization or agency they represent, if any.

1. During the second public commentary, persons who wish to address the Board will be invited to be recognized by the Board President.
2. If several people wish to speak, they may form a line. Individual speakers will be allowed a maximum of three minutes. The total allotted time is fifteen minutes. Again, if more than five people wish to speak, the time per speaker may be shortened. The comment period may be extended if necessary.
3. Each speaker will be asked to announce their name and district of residence before beginning to speak.

• Per Board policy, members of the board and district employees are not able to comment or answer questions during the public commentary. The Superintendent or Board President may comment to correct factual errors.
• One speaker may not yield his/her time to another. 
• Persons may only speak once on the same subject during a single meeting. 
• Persons requesting an individual response must note their request on the public comment form.
• Individuals are expected to abide by rules of common courtesy and may be asked to leave the meeting if their behavior is disruptive or interferes with the orderly progress of the meeting. 

GENERAL INFO FOR VIRTUAL MEETINGS

In the event of pandemic-related Executive Orders pertaining to public gatherings, Board of Education meetings will be held virtually. Virtual meetings are held via Zoom; login links for virtual meetings are posted on the district website no later than 4pm on the day of the meeting. 

Virtual meeting procedures 

• Board members will be asked to state their name when making motions and seconds for the benefit of the audience. 

• All votes will be roll call votes for clarity.

• The chair will strive to recognize board members by name before they speak. In the event that this doesn’t happen, trustees are encouraged to announce their own names or may be reminded to do so. 

• Audience members will be muted until recognized by the chair during the public participation periods. 

• People who speak during public participation will be asked to state their name, district of residence, and topic before speaking. 

• The closed session will take place in a separate Zoom meeting or breakout room. The regular meeting will remain open until the board returns from closed session. 

• Board members should refrain from using email, texting, instant messaging and other electronic forms to communicate with each other or members of the public during the meeting, and specifically refrain from using the chat box unless tech assistance is needed. 

• Board members are expected to conduct themselves in a manner consistent with in-person school board meetings. 

Additional INfo

• Zoom Meeting Instructions
• Virtual Public Participation Bylaw  (Adopted 4/13/2020; effective until shelter-in-place order and community gathering restrictions are lifted). 

How to raise your hand in A Zoom MEETING

During a meeting, click on the icon labeled "Participants" at the bottom center of your PC or Mac screen. At the bottom of the window on the right side of the screen, click the button labeled "Raise Hand."